This website contains all our details but not everyone wants
to go and look for the information. So that we can keep you
informed about our weekly lessons, monthly dance events and
occasional weekenders (including rare last minute changes
to long held plans) we send out details by text message, email
and Facebook updates. To make this possible we ask for your
email address and / or mobile phone number when you first
join our classes. To facilitate the booking of places on our
weekender events we also collect home address details and
telephone number (which could be a landline number) of attendees.
As a result of COVID we ask that do not attend Classes/Events
unless you are free of Covid symptoms and can show proof of
double vaccination, or a negative Covid test/lateral flow
test. When you provide proof of double vaccination we note
that we have seen your proof so that we don't have to ask
when you make return visits.
How
we collect your data
How
we collect your data
We only use data which has been provided directly by you in
any of the following ways:
When you provide proof of double vaccination (COVID)
we record that we have seen the proof by storing a tick
against your name in our attendance register. The main
purpose of the register is for administration of our classes
but if you attend one of our events but not a class we
will add you to the same register under the heading of
past attendees.
When you attend a class for the first time we ask you
to complete a registration form to provide us with your
name, email address and / or mobile phone number (if available).
i. We keep your name on the register for a 5 year period
after your last class/event attendance.
ii. If you have sanctioned the use of your information
for mailing / text purposes, we will continue to mail
/ text you until you unsubscribe.
iii. As long as Covid track and trace remains a government
recommendation, we will retain your contact details. These
will only be used for Covid related communication.
Each time you participate in a lesson, we record the
fact that you attended on a specific date. This information
is held for a calendar year (January to December) and
then wiped out, although we retain the number of attendances
during the year. We do this for accounting purposes, also
because there is a prize for the individual who has participated
in the most classes each year.
If you provide an email address we will invite you
to join our Facebook group. You do not have to accept
the invitation, but if you do, you can change your mind
and use the Facebook option to 'Leave the Group' at any
time.
You may, of your own volition, request to join our
Facebook group. If you have attended our classes or events
i.e. you are a known dancer, then we'll be happy to add
you to our membership. If we don't know you then we'll
get in touch to check your reason as we don't want members
who only want to promote their own goods or interests.
We will pass your email address to our email distribution
service provider. They will contact you for confirmation
that your address can be used to receive messages from
Planet Leroc and if you agree you will then receive our
messages. You can unsubscribe from the Mailing List at
any time by using the Unsubscribe option in the messages
that we issue.
We will contact you via your mobile number for confirmation
that your number can be used to receive messages from
Planet Leroc and if you agree you will then receive our
messages. You can unsubscribe from the Text Messaging
at any time by replying with a message of 'Unsubscribe'.
If you didn't provide an email address when you initially
registered with us you can either complete a Mailing List
request on a paper form or you can subscribe online here.
You can unsubscribe from the Mailing List at any time.
To attend one of our teaching Weekender events you
complete a booking form which requests your name, address,
email and telephone number of yourself and name of your
room-mate and their address if different from your own.
This enables us to allocate rooms for you as requested
and provides us with contact details if there are issues.
We keep these forms for 13 months.
For our teaching Weekender events, dining tables are
arranged by the attendees in advance of the event or we
create a draft arrangement based on previous event tables
and confirm with attendees on arrival. To create a reasonable
draft arrangement we keep table details for 13 months.
To attend one of our Charity Weekender events you complete
a booking form which requests name, address, email and
telephone number of yourself and name of your table-mates
and their email or telephone details if different from
your own. This enables us to allocate rooms and tables
for you as requested and provides us with contact details
if there are issues. We keep these forms for 13 months.
Sharing
your data
Sharing
your data
We lodge your email address with our email distribution service
provider. They facilitate our email communication with you
and will confidentially retain your email address until you
unsubscribe from the service. We do not pass your details
on to any other organisation, not even to other dance groups.
Know
your rights
Know
your rights
You have rights to your personal data, and on request we can
provide you with all the information we hold about you:
Name
Covid double vaccination
Address (Weekender bookings only)
Landline Number (Weekender bookings only)
Mobile number
Email address
Dates participated in a class this year
Total number of class evenings participated in during
the previous 5 years
Year joined
If you want any of this information updated or deleted, please
contact Jax on 07950 814973 or E-Mail jackie_planetleroc@msn.com
