This website contains all our details but not everyone wants
to go and look for the information. So that we can keep you
informed about our weekly lessons, monthly dance events and
occasional weekenders (including rare last-minute changes
to long held plans) we send out details by text message
and Facebook updates. To make this possible we ask for your
mobile phone number when you first join our classes. To facilitate
the booking of places on our weekender events we also collect
home address details and telephone number (which could be
a landline number) of attendees.
How
we collect your data
How
we collect your data
We only use data which has been provided directly by you in
any of the following ways:
When you attend a class for the first time, we ask
you to complete a registration form to provide us with
your name
and
mobile phone number (if available).
i. We keep your name on the register for a 5-year period
after your last class/event attendance.
ii. If you have sanctioned the use of your information
for
texting purposes, we will continue to
text you until you unsubscribe.
Each time you participate in a lesson, we record the
fact that you attended on a specific date. This information
is held for a calendar year (January to December) and
then wiped out, although we retain the number of attendances
during the year. We do this for accounting purposes, also
because there is a prize for the non-team individual who
has participated in the most classes each year.
You may, of your own volition, request to join our
Facebook group. If you have attended our classes or events
i.e. you are a known dancer, then we'll be happy to add
you to our membership. If we don't know you then we'll
get in touch to check your reason as we don't want members
who only want to promote their own goods or interests.
We will contact you via your mobile number for confirmation
that your number can be used to receive messages from
Planet Leroc and if you agree you will then receive our
messages. You can unsubscribe from the Text Messaging
at any time by replying with a message of 'Unsubscribe'.
To attend one of our teaching Weekender events you
complete a booking form which requests your name, address,
email and telephone number of yourself and name of your
room-mate and their address if different from your own.
This enables us to allocate rooms for you as requested
and provides us with contact details if there are issues.
We keep these forms for 13 months.
For our teaching Weekender events, dining tables are
either arranged by the attendees in advance of the event
or, if we have not been advised of any plans, we create
a draft arrangement based on previous event tables and
confirm with attendees on arrival. To create a reasonable
draft arrangement, we keep table details for 13 months.
To attend one of our Charity Weekender events you complete
a booking form which requests name, address, email and
telephone number of yourself and name of your table-mates
and their email or telephone details if different from
your own. This enables us to allocate rooms and tables
for you as requested and provides us with contact details
if there are issues. We keep these forms for 13 months.
Sharing
your data
Sharing
your data
We do not pass your details on to any other organisation,
not even to other dance groups.
Know
your rights
Know
your rights
You have rights to your personal data, and on request we can
provide you with all the information we hold about you:
Name
Address (Weekender bookings only)
Landline Number (Weekender bookings only)
Mobile number
Email address (Weekender bookings only)
Dates participated in a class this year
Total number of class evenings participated in during
the previous 5 years
Year joined
If you want any of this information updated or deleted, please
contact Jax on 07950 814973 or E-Mail jackie_planetleroc@msn.com
